Recently, I had the opportunity to coordinate my first styled shoot as a new wedding planner in the industry and I had a great time meeting different vendors across the city! Not only was everyone very welcoming, but also very generous with their services too.
With the arrival of Spring that weekend, I decided to use the Pantone 2016 colors to my advantage. Rose Quartz and Serenity are two colors that compliment each other exquisitely and are the perfect tone to welcome Spring with open arms (mind you, I think it literally snowed two days later), but nevertheless, the weather cooperated with us the day of the shoot.
My best friend Pinterest, of course, provided me with a lot of wonderful ideas and inspiration with this shoot. There weren’t as many styled shoots as I thought there would be which made me even more excited to get styling! Here is a mood board I created with some of the photos I liked.
Similar to any other first-timers, there was a learning curve to coordinating a styled shoot despite how many times you can go over it in your head or how many “tips and tricks” article you may have read. As exciting as it was, I was also very nervous on the day of the shoot since I am working in a room full of professionals! There were definitely times I was much more reserved, where I sat back and watched in the background as they were deep in their element making magic happen. It was definitely a great hands-on experience to be aware of what worked and what didn’t work so I can improve for next time.
Here are 3 things I learned during my first styled shoot as a planner:
- Don’t be afraid or nervous to ask! In life, if you don’t ask, the answer is always no. As you are doing your research and contacting vendors specific to your styled shoot, don’t be afraid to send a follow-up email or to pick up the phone if you haven’t heard back from them in 3 business days! Worst case scenario is that they say no, which is not even close to being the end of the world. As a newcomer in the industry, you are bound to have a hundred and one questions. Use the professional’s knowledge to your advantage and take the opportunity to learn from them. It’s way better to be embarrassed and ask a question to the expert than to not ask and disappoint a client.
- Express your vision as clearly as you can to all your vendors. As the wedding planner, you are holding the reins and ensuring that the event design comes together. Even if you don’t have the expertise of a florist or makeup artist, do your preliminary research beforehand and try to find ample amount of ideas and photos to showcase your vision. I suggest at least 3 photos per item (i.e. bouquets, bridal gowns, wedding signs, etc) so that the vendors have a more explicit idea of what you are looking for. Specifically in a styled shoot, you want your vendors to also be able to express their creativity, so don’t expect them to recreate 100% what you send them! It’s also their time to shine and to showcase their talents and services. However, I’d highly suggest touching base with them a few days prior to the shoot to see what ideas they have come up with and if it aligns with your vision. It’d also be beneficial to compile a list of shots you would like the photographer to shoot if there are poses you’d like to explore.
- Always have a backup plan. 99% of the time, you won’t ever follow your schedule. It’s better to put an extra couple hours in your timeline than to run out of time. If possible, try to have a secondary list of vendors in your pocket as a backup. I’ve heard many stories where vendors cancel the week or day before a styled shoot. Another great idea is to coordinate with the vendors you already have! Chances are they have worked with many creatives that you may not know and could lend a hand. Other factors to also consider are weather conditions, tardiness, venue hours, set up + tear down times, and breaks, etc.
So without further ado, here’s the well- anticipated Spring styled shoot!
Check out the full gallery here!
A HUGE thank you to all the participating vendors for their patience, hard work, and contribution. This shoot wouldn’t have happened without all of you! Thank you for being part of something so great and memorable – I truly appreciate it!
Coordinator: En Amour Events
Venue: Orchard View Wedding & Event Centre
Photographer: Melissa Kew Photography
Décor & Florals: Moonlight Events
Bridalwear: Dominique Levesque Bridal
Menswear: STARS Menswear
Bridal Jewelry: Sarah Walsh Bridal Jewellery
Hair: Hair and Makeup By Ariana
Makeup: One Fine Beauty
Invitations + Stationery: Wishtree Invitations & Stationery Inc.
Desserts: Quelque Chose Pâtisserie
Models: Megan & Brandon